For the 23-25 biennium, OHCS requires that all direct payment service transactions be associated to a fund source and include an amount. These transactions can include (but are not limited to) rent payments, arrearages, deposits, utilities, and landlord engagement.
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All transactions must be created from the profile of the person who is marked as Self (head of household) on the entry assessment. This will mark the head of household as the Primary Client on each transaction.
Include all household members who have been enrolled in your entry/exit project on the service transaction by checking the box next to their name (see below).
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Apply Funds for Service – click the chevron to expand this section and fill out all required fields.
Vendor – all transactions must have a vendor attached. Please search and make sure the vendor does not already exist in the system before adding a new vendor (only the CoC HMIS Lead or the OHCS HMIS team can create new vendors). If making a direct payment to a tenant, you can leave the vendor blank but please put that this was a “direct payment” in the Service Notes.
Client Co-Pay – this must be filled out any time a client is receiving a subsidy instead of a full payment.
Add Funding Source – a funding source must be added to all transactions and the transaction amount must be entered.
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