HMIS Data Elements
- Jade Maharrey
Street Outreach Data Workflow - * (Aim to gather those in green at first encounter.)
Project Start/Date of first contact with client
3.01 Name*
3.10 Project Start Date (date of first contact with client)*
3.04 Race and Ethnicity*
3.06 Gender*
4.12 Current Living Situation
Current County of Residence*
Once date of engagement is entered, this data needs to be collected if possible
3.02 Social Security Number*
3.03 Date of Birth*
3.07 Veteran Status*
3.08 Disabling Condition*
3.15 Relationship to Head of Household*
3.16 Enrollment CoC*
3.917A Prior Living Situation*
3.917A Flow chart
Where was the client just before project start? (where did they sleep last night?)
How long ago did the client start staying in that place?
How long has the client been in a ‘literal homeless’ situation?
How many times has the client been in ‘literal homeless’ situations in the past 3 years?
How many months have been spent on the street, in ES, or SH, in the past three years?
4.02 Income and Sources
4.03 Non-Cash Benefits
4.04 Health Insurance
4.05 Physical Disability
4.06 Developmental Disability
4.07 Chronic Health Condition
4.08 HIV/AIDS
4.09 Mental Health Disorder
4.10 Substance Use Disorder
4.11 Domestic Violence
4.12 Current Living Situation
4.13 Date of Engagement
Must be entered for client to show on up reports such as APR. Please review UDEs for accuracy
May be on or after project start date: C4 Translation Assistance Needed
ESG only – If SO project is participating in CES (coordinated entry – CE Assessment is required)
Project Exit
3.12 Project Exit Date*
3.12 Destination*
ESG only – If SO project is participating in CES (coordinated entry – CE event is required
*Universal Data Elements (UDEs)